A commercial AV quote is prepared before every installation condition is visible. The quotation should explain the assumptions that allow the price and programme to make sense.
Common assumptions
These may include:
- access to the rooms and cable routes
- suitable power and network points
- serviceable existing cabling
- available ceiling and wall access
- furniture in the agreed position
- working hours and site restrictions
- equipment availability and approved substitutions
The list should reflect the actual project rather than rely on a generic paragraph.
Why this protects the client
If the existing infrastructure fails testing or access is blocked, the client can see why the original allowance no longer covers the work. Additional work can then be discussed before it proceeds.
Earlier commercial projects required revised requirements and staged work as rooms, furniture and connections became clearer. Clear assumptions made those changes easier to manage.
For boardroom AV installation in Durban and KZN, a careful quotation is part of good engineering because it describes the conditions behind the proposed solution.